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Project Administrator

Project Administrator

Museums Galleries Scotland (MGS) is the National Development Body for Scotland’s museums and galleries. We support more than 400 museums and galleries, through strategic investment, advice, advocacy and skills development.  

We are looking for a Project Administrator to support skills development projects and programmes. Three days a week will be given to supporting Surviving to Thriving: Supporting Sustainable Heritage Businesses, an 18-month project run by MGS in partnership with BEFS and Greenspace Scotland and funded by National Lottery Heritage Fund (NLHF). This post will support delivery of a programme of training within Scotland’s heritage sector, to increase sustainable business practise within these diverse organisations. Two days a week this post will provide support services to the Skills team across a range of other projects.

Responsibilities will include administration of training courses, organisational interventions, and events as well as all elements of project administration, information management recording, and document management. The post will also involve regular engagement with participating organisations and training providers.   

You will have significant administrative experience including event support; and be confident developing effective and efficient processes and managing data and documents. Excellent time management, organisation skills and an ability to deliver over multiple projects are essential and you will be a strong communicator with a customer-focused approach. Collaborative working with colleagues, partners and throughout the sector is a vital aspect of this role.

In particular this role requires someone who conveys energy and enthusiasm about their work, can make effective decisions following appropriate criteria, organises and plans work effectively, readily contributes ideas and willingly adapts working practices to support changes. 

The successful candidate will manifest our core values: collaboration, integrity, passion for the heritage sector, and courageousness. 

Closing date: Friday 22nd January 2021 at 12 noon. 

Please note that any enquiries received before 6th January will be responded to as soon as possible after that date.

Interviews (online) are due to be held in the week commencing 1st February. 

MGS welcomes applications from all sections of the community and is an equal opportunities employer. We are a Disability Confident Committed employer and hold Living Wage and Investors in People accreditation. Happy to talk flexible working. 



1. Download and complete the application form at the bottom of this page.

2. Submit your application form through our online portal at:

Please note that we can not accept CVs or applications that do not contain the official application form.  

Full job information and the application form are available to download at the bottom of this page.

MGS welcomes applications from all sections of the community and is an equal opportunities employer. We hold Living Wage and Investors in People accreditation.

You can find our privacy policy here: 

Job specification and application pack

Project Administrator Application Form (DOCX, 127KB) Project Administrator Job Information Pack (PDF, 334KB)
Published 28 December 2020