Skip to content

Accepting Your Award

Accepting Your Award

Once you receive your offer of award letter you must formally accept the offer before anything else can happen. To do this you will need to nominate a Finance Authority, who must be a separate person from your Primary Contact and Signatory, and complete the process by the deadline confirmed in your award letter (normally one month from the date of the letter). These are the steps to complete the award acceptance:

  • When your award is confirmed, your Signatory will receive an email telling them that the application status has been updated and providing a link to follow to the award letter. The Signatory must check that they are happy with all the information in the letter and the general conditions before completing the expected project start and completion dates and responding to any special conditions that have been set. For grants over £10,000 there will also be an option to request an upfront payment. Once everything has been checked and updated the Signatory must save the changes.
  • Your Signatory will then be prompted to provide the name and email address of a Financial Authority for your grant. This must be someone different from the primary contact and the Signatory (not just one of these people using a different email address) and should be someone who has authority within your organisation to commit expenditure, such as your Treasurer.
  • Your Signatory then completes their step by filling in their own name and date in the signatory box and saving the changes they’ve made to the form.
  • Completing this step will send an email to the Finance Authority, who must follow the link to the award letter, fill in their name and date in the finance authority section and then select submit to complete the process. Please note that system generated emails sometimes go into spam or junk folders, so it is worth checking that your Finance Authority has seen the email, as the acceptance process will not be complete until they have signed and dated the letter.
  • Once your Finance Authority has submitted the form, we will complete the award process and you will receive confirmation that this has been done.